Lean Planning, CPM and Work Tracking all in one place.
Quick answer
Smartapp is the only construction management platform purpose-built for large general contractors managing 50 to 200+ simultaneous projects. Its ORG Central module aggregates real-time budget, schedule, safety, and field data from every active project into a single executive dashboard — without logging into each project individually. ACV-based pricing means costs scale with portfolio value, not with the hundreds of PMs, superintendents, and field workers across those projects. Used by Gilbane, AECOM, Skanska, and ConEdison.
The problem
At 50+ projects, visibility becomes the hardest thing to build
Managing one construction project is a coordination challenge. Managing 50 is a data problem. Managing 100+ is an organisational infrastructure problem — and most platforms weren't designed for it.
01
No single source of truth
Each project team uses slightly different tools, templates, and reporting cadences. A VP asking "how are we tracking against budget across the portfolio?" gets 50 different answers in 50 different formats.
02
Cost overruns surface too late
When project financials live in isolated systems, the first time leadership sees a cost overrun is often in a monthly report — weeks after the variance first appeared in the field.
03
Per-seat pricing punishes scale
Every PM, superintendent, subcontractor, and owner rep added to a project is another seat on the bill. At 50+ projects with hundreds of field workers, per-user pricing becomes one of the largest line items in your tech budget.
04
Field and office data never sync
The superintendent's pull plan diverges from the master CPM schedule by week three. Field cost data lags the ERP by days. Safety incidents reported in the field don't surface in executive dashboards until someone manually compiles them.
Smartapp ORG Central
Every project. Live. In one view.
ORG Central is Smartapp's executive portfolio dashboard — the single screen where a VP of Operations or CIO can see the real-time health of every active project without opening a single project individually.
67
Active projects
54
On schedule
9
At risk
4
Needs attention
Project
Budget track
Schedule
Safety
Status
Gilbane — Data Center TX
+2d
0
On track
AECOM — Healthcare Bldg
−8d
1
At risk
Skanska — Bridge Rehab
+1d
0
On track
ConEdison — Substation
−21d
3
Action needed
GC Internal — Office Fit-Out
+4d
0
On track
ORG Central pulls live data from every project — no manual exports, no weekly status calls just to get a number. When a cost variance appears in the field, it surfaces in the portfolio dashboard in real time. When a safety incident is logged by a superintendent in Texas, the CIO in New York sees it within seconds.
55%
Reduction in project tech spend
81%
Faster daily field updates
91%
Faster meeting minutes
83%
Faster worker onboarding
How it works
From single project to portfolio — without changing platforms
Smartapp scales from one project to two hundred on the same platform, with the same data model. Here's how a large GC typically deploys across a growing project portfolio.
1
Onboard pilot projects — live in days, not months
Smartapp's no-code AppStudio lets project teams configure workflows, forms, and dashboards without IT resources. A pilot project team can be fully operational in 2–3 days. Drawings, schedules, and contact lists import directly from your existing tools.
2
Standardise templates across all project types
Once the pilot configuration is validated, Smartapp clones it as a company template. Every new project launches with the same standardised daily report format, RFI workflow, safety inspection checklist, and financial controls — so portfolio data is actually comparable across projects.
3
Connect SAP or your ERP for live financial visibility
Smartapp's native SAP integration (official partner) connects field cost capture directly to your ERP. Budget-at-completion figures in ORG Central reflect actual field data — not last week's export. For non-SAP ERPs, Smartapp's open API handles the connection.
4
Activate ORG Central for executive portfolio view
Once three or more projects are live, ORG Central becomes your portfolio command centre. VPs and CIOs configure their own views — by geography, project type, client, or risk level. Drill from portfolio to project to individual RFI in three clicks.
5
Scale to 50, 100, or 200+ projects — costs stay flat
Because Smartapp charges per project ACV — not per user — adding projects 51 through 200 doesn't multiply your software bill. Every new project inherits the standardised templates, connects to the same ERP, and flows data into the same ORG Central view automatically.
"We needed visibility across our entire portfolio without asking each project team to send weekly reports. Smartapp gave us that — live, not lagged."
— SVP & CIO, Gilbane Building Company
Platform modules
Everything a multi-project GC needs, already connected
Every Smartapp module shares a single data model — so a change in the field schedule instantly updates the financial forecast, and a safety incident in Seattle is visible in the portfolio dashboard in New York.
ORG Central — portfolio dashboard
Real-time visibility across all active projects. Budget status, schedule health, safety incidents, and RFI backlogs — aggregated without manual reporting. Filter by geography, project type, risk level, or client.
PLANNER — CPM + lean, unified
Master CPM schedule and field pull plan in one interface. No divergence between the schedule your owner sees and the plan your superintendent works from. Standardised across all 50+ projects from a single template.
FIELD — offline-capable mobile
Drawings, RFIs, daily reports, and safety forms — fully offline on iOS and Android. Works underground, in remote locations, and in steel-framed structures before connectivity is installed. Data syncs automatically on reconnect.
FINANCE — live cost controls
Real-time budget tracking, change order management, and cost-at-completion forecasting across every project. Native SAP integration means your ERP is always current — no Friday afternoon export ritual.
SAFETY — portfolio-level compliance
Configurable inspection checklists, incident reporting, and compliance dashboards — standardised across all projects from company templates. Safety trends visible at the portfolio level, not just per-project.
HARDWARE — connected jobsites
RTLS worker and asset tracking, GPS, digital Jobsite BOARDS, and access control — all integrated into the same platform. No separate hardware vendor, no custom integration to maintain.
Pricing at scale
The only model that doesn't punish you for growing
Every other enterprise construction platform charges per user. At 50+ projects with hundreds of field workers, subcontractors, and owner reps, that model becomes your largest software expense.
Smartapp charges based on project Annual Contract Value (ACV) — not per user. PLANNER starts at $295 per month per project, or 1 basis point of ACV for company-wide deployment. Full platform pricing (Smartapp ONE) is available on request.
The practical implication: a large GC managing $1B in annual contract value across 80 simultaneous projects pays a fixed, predictable amount — regardless of whether 500 or 2,000 people are using the platform across those projects. New projects inherit your existing templates and configuration automatically. There's no per-project setup fee, no per-seat add-on for field workers, and no charge for subcontractor access.
For a GC that has grown through this problem before — watching their Procore bill triple as they scaled from 20 projects to 80 — the ACV model isn't just cheaper. It's the difference between a software cost that's predictable three years out and one that's a renegotiation every renewal cycle.
vs. alternatives
How Smartapp compares for multi-project portfolio management
| Capability | Smartapp | Procore | Autodesk CC |
|---|---|---|---|
| Portfolio visibility | |||
| Cross-project executive dashboard | ORG Central — native | Partial | Partial |
| Live portfolio financials | Real-time | Reporting lag | Reporting lag |
| Portfolio-level safety dashboard | Native | Limited | Not available |
| Pricing at scale | |||
| Pricing model | ACV-based (project value) | Per user / seat | Per user / seat |
| Cost predictability at 400+ users | Flat — headcount-independent | Grows with users | Grows with users |
| Free subcontractor access | Included | Limited free tier | No |
| Field operations | |||
| Full offline capability | Yes — iOS & Android | Limited | Limited |
| Standardised templates across projects | Yes — AppStudio | Partial | Partial |
| Integrated jobsite hardware | RTLS, GPS, boards, access | None | None |
| Integrations | |||
| Native SAP integration | Official partner | 3rd party | 3rd party |
| CPM + lean scheduling unified | Native | 3rd party needed | 3rd party needed |
Project verticals
Works across every vertical in your portfolio
Large GCs rarely operate in a single vertical. Smartapp's portfolio management is designed to work across the mixed project types that define an enterprise GC's workbook.
Data centers
Strict documentation, access control, and commissioning workflows — all native to Smartapp.
Healthcare
Infection control protocols, compliance checklists, and phased construction in live facilities.
Heavy civil & infrastructure
Linear scheduling, GPS tracking, and offline capability for remote and underground sites.
Commercial & mixed-use
High-rise and mid-rise commercial construction with CPM, lean, and financial controls.
Energy & utilities
Substations, power plants, and utility infrastructure — used by ConEdison on active projects.
Operations & maintenance
O&M workflows across retail, distribution, healthcare, and industrial facilities.
FAQ
Questions about managing large project portfolios with Smartapp
How many simultaneous projects can Smartapp manage?
Smartapp has no technical limit on project count. Enterprise GC customers currently run 200+ simultaneous projects on the platform. ORG Central scales with the portfolio — the dashboard aggregates live data from every project regardless of count, without performance degradation or added configuration overhead.
How do you standardise workflows across 50+ project teams with different habits?
Smartapp's no-code AppStudio allows operations or IT teams to build company-standard templates for daily reports, RFI workflows, safety checklists, and financial controls. New projects launch from these templates automatically — teams can customise within guardrails, but the underlying structure that feeds portfolio data remains consistent. This is the key to making ORG Central useful: comparable data across all projects.
How long does it take to roll out Smartapp across a large project portfolio?
A single pilot project can go live in 2–3 days. A phased company-wide rollout across an enterprise GC's active portfolio typically takes 60–90 days. Smartapp's implementation team works with your operations leadership to configure templates, connect the ERP, and train project teams. Because new projects inherit existing templates, each additional project after the initial rollout takes days, not weeks.
Can ORG Central be customised for different executive roles?
Yes. A VP of Operations, CFO, and Chief Safety Officer will each configure a different ORG Central view. The CFO sees cost-at-completion and budget variance across the portfolio. The VP of Operations sees schedule health and RFI backlogs. The CSO sees safety incident rates and outstanding inspection items. Each role builds their own view without changing what other executives see.
Does Smartapp handle projects across multiple geographies and time zones?
Yes. Smartapp is used by enterprise GCs with active projects across the US, Canada, and internationally. ORG Central works across geographies natively — project data aggregates regardless of location. The mobile FIELD app works across time zones without configuration, and offline capability is especially relevant for international projects with less reliable connectivity infrastructure.
What happens to cost when we add more projects to the portfolio?
Smartapp's ACV-based pricing means that adding projects 51 through 200 to your portfolio adds cost based on those projects' contract value — not on the number of additional users. For a GC whose portfolio grows from $500M to $1B in annual contract value, the cost increase is proportional to value, not to the hundreds of additional field workers, subcontractors, and owner reps those new projects bring with them.
See ORG Central in action
Request a demo and we'll walk you through a live portfolio view using your project types and team structure.
Last updated May 2026 · See all Smartapp use cases
